Switzerland through its development cooperation has been engaged in Nepal since 1959. With the establishment of its Embassy in Nepal in August 2009, Switzerland's cooperation with Nepal continues to focus on federal state-building, employment, and income as well as migration. Switzerland is committed to supporting Nepal's socio-economic development and federal state building at the national, provincial, and local levels.
The Embassy of Switzerland offers a competitive salary and benefits package as well as a stimulating team and working environment. We are looking for a young, energetic Nepali national for 2 years fixed-term contract with the possibility of extension.
1. Executive Office Manager
As a member of the secretarial team, the post holder will assist the Deputy Head of Mission/Head of Cooperation and closely collaborate with the Secretarial Team in areas of coordination between the Ambassador and the Deputy Head of Mission.
The Executive Office Manager supports the Secretarial Team in:
- Managing contacts within the Swiss Federal Department of Foreign Affairs (FDFA) and external stakeholders (e.g. other diplomatic missions, international development agencies, offices of the Government of Nepal, etc.);
- Effectively managing the day-to-day meetings, calendar management, and other associated services (e.g. managing logistics for meetings, coordination of representation events/official dinners, preparation of guests list, etc.);
- Preparing formal letters, speaking notes, and Diplomatic Notes;
- Supporting editing and formatting of documents;
- Arranging programs for visiting missions;
- Coordinating external and internal meetings and events related to the program of the Swiss Agency for Development and Cooperation (SDC);
- Supporting strategic planning and learning processes, including organization, facilitation, and documentation of these processes;
- Managing physical archive/filing system of the Swiss International Development Cooperation;
- He/she will provide relief to the Assistant to the Ambassador's Office and undertake other tasks and responsibilities as/when assigned by the Ambassador or the Deputy Head of Mission.
Required Technical Competence
Master's degree in Business Studies/Business Management or other relevant fields; At least 3 years of experience in relevant field; Excellent English and Nepali language skills, both spoken and written; Excellent knowledge and aptitude of computer and different software applications; Excellent communication skills, including communication with diplomatic missions and offices of the Government of Nepal; Excellent organizational skills.
Required Professional/Personal and Social Competence
Ability to think ahead, work independently, and result-oriented; Ability to maintain confidentiality and professionalism; Ability to accept change and cope with stressful situations; Pronounced ability for self-reflection; Courtesy and customer orientation; Effective time management and task prioritization; Innovation and ability to think out of the box; Good team player; Excellent networking and negotiation skills; Ability to deal with criticism and conflicts; Aware and sensitive in areas of gender equality and social inclusion; and Ability to work in a multi-cultural team.
Detailed Job Description is available on the following website https://www.fdfa.admin.ch/countries/nepal/en/home/news/open-job-vacancies.html
Application/Motivation letter in English with immediate contact address and a telephone number; an updated bio-data; copies of citizenship certificate and academic credentials; and reference from former employer(s) should reach at the latest by 17:00hrs on 02 March 2022 through email as an attachment (please do not provide a link to google drive or any other cloud server) at [email protected] or through the post. Please clearly mark "Application for Executive Office Manager" on the envelope/subject of the email.
Head
Personnel and Administration (Chancery)
P.O. Box 113
Kathmandu, Nepal
Only shortlisted candidates will be contacted. The Embassy reserves the right to reject any or all applications without assigning any reasons.
The Embassy of Switzerland in Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (women and candidates from Dalit, Janajati, MadhesifTerai, and other minority communities).
Job Vacancy